Implementation of Digital Tools in Procurement

It is a general tendency to start putting systems in place as organizations grow. It is a corollary of the said tendency to implement economical solutions and upgrade as more resources are available. In multiple units of the company, over time you end up having different systems and the obvious worry is whether the full potential of the SaaS tool can be exploited in such organizations with multiple ERP systems. A fair worry, I would say.

Recent Approach

We were recently approached by one such organization that is growing rapidly and wanted to implement a digital tool in procurement to automate the process, have an audit trail, and achieve savings on the spends, in addition to many other benefits which our platform ‘procurEngine’ provides.

Implementation Process

As a prudent implementation, the customer initially subscribed for standalone implementation and adoption. Given the “simple to use” & “outcome driven modules”, the adoption caught up in quick time (less than six months), and the customer approached us again to integrate the platform with their ERP system. An integration per se is not a complex implementation, though time and effort consuming to capture the business requirements and customizations necessary in respect of screens, etc. However, in this case, they had more than one ERP, with some parts of the organization using one and the balance using the other, with a plan to migrate to the newer (of the two) in due course.

Integration and Outcome

We designed the integration schematic to meet the above objective, and long story short, our platform is integrated with both ERPs, creating a single value-creating platform across the organization and generating value in the business seamlessly.

Encouragement for Digital Adoption

We encourage people to adopt digital tools which, fortunately, if designed well, can integrate with any core or peripheral ERPs and systems.